Constitution

(Rev 1: Agreed at AGM dated 6th May 2010 )

Title
The association shall be known as Friend’s of Linn Park 

Objects
The object of this association shall be the advancement of activities for the public benefit by supporting Linn Park

· to protect the environmental amenity of the park and its precincts
· promote environmental education, 
· to promote events and recreation within the park .

Membership

1. The membership shall be open to all individuals, over the age of 14 who reside, work or volunteer in the area where the organisation is based, who wish to further the objects of the association

2. Any member may be co-opted at the discretion of the Management Committee, but these members shall not be entitled to vote

3. The Management Committee shall have the right for good and sufficient reason to terminate the membership of any individual. The individual member concerned shall have the right to be heard by the management committee before a final decision is taken.

4. The Secretary will maintain a register of full Membership

Officers

1. The Association shall elect from its membership at the Annual General Meeting, a Chairperson, Vice Chairperson, Secretary, Treasurer, and any other Officers the association deem necessary. The committee has the right to appoint three ex officio members who have specialist knowledge or skills that are to the advantage of the organisation.

2. The officers of the Association shall hold office for two years but will be eligible for re election.

Committee

· The Committee, together with other individuals the Association may elect, shall be known as the Management Committee. The Committee shall comprise of a maximum of 12 and a minimum of 4 members, including elected officers.

· Any member of the Management Committee who fails to attend three consecutive Management Committee without proper noted apologies, will be deemed to have resigned.

· The Committee shall have the power to co-opt other persons, or members (to a maximum of three) as they consider necessary to further the Associations aims and objectives.

· The Committee shall meet not less than 6 times per calendar year. Minutes shall be kept of all Committee Meetings.

· The proceedings of the Management Committee shall not be invalidated by any failure to elect, or any defect in the election, appointment, co-option or qualification of any member.

· The Management Committee may appoint sub-committees as necessary and shall determine their terms of reference, powers, duration and composition. All aspects and proceedings of such sub-committees shall report back to the Management Committee as soon as possible.

Annual General Meeting

The Committee shall hold an Annual General Meeting of the Membership each calendar year and shall give a minimum of twenty one days notice in writing to the membership. A £2 individual membership, or £5 Family membership fee will be levied at members and shall cover membership for the year of its payment up to and including 31st March. 

The following procedures will be conducted:

· Presenting the report and accounts for the previous year
· The election of Officers, and other members of the committee
· Appointment of an independent Auditor(s) if necessary

Rules of Procedure at all Meetings

Special General Meeting
The chairperson shall at her/his discretion call a special general meeting of the Association membership. In addition, the Secretary may call a special general meeting of the membership within twenty one days of receiving a request to do so, signed by not less than one third of the membership, giving reasons for the request.

Quorum
The quorum at any meeting of the Association shall be one third the management committee or committee as the case may be.

Voting
All questions arising at any meeting shall be decided by a simple majority of those present and entitled to vote. No person shall exercise more than one vote, but in the case of a equality of votes, the chair at the meeting shall have the casting vote. Such casting votes shall be second votes and shall be final.

Minutes
The minutes of all meetings of the Association, the management committee and sub committees shall contain records of all proceedings, resolutions and decisions.

Financial Authority

1. All monies raised by or on behalf of the Association shall be applied to further the aims and objects of the Association and for no other purpose provided that nothing herein contained shall prevent the payment of reasonable and proper remuneration to any employee of the Association and fees to technical advisers. No payment shall be made to members of the management committee or of any committee or subcommittee appointed hereof other than reasonable out of pocket expenses.

2. The accounts shall be audited at least once a year by the auditor or auditors appointed at the Annual General Meeting.

3. The audited statement of the accounts for the last financial year shall be submitted by the Management Committee to the Annual General Meeting.

4. A bank/building society account shall be opened in the name of the Association. The Management Committee shall authorise, in writing, two members of the Management Committee, one of whom shall be the Treasurer, to sign cheques on behalf of the Association. All cheques must be signed by at least two members of the committee. 

Alterations to the Constitution

Any alteration to this constitution shall require the agreement of not less that two-thirds of the members of the Management Committee present and voting at a meeting. Notice of any such alteration must have been received by the Management Committee not less than 21 clear days before the meeting at which the alteration has to be proposed. 

Dissolution

If the Management Committee, by a simple majority, decide at any time it is necessary or advisable to dissolve the Association, it shall call a special general meeting, giving the membership not less than 21 days notice stating the terms of the resolution to be proposed thereat.

If the decision is confirmed by a two-thirds majority of those present and entitled to vote, the Management Committee shall have the power to dispose of any assets held by or on behalf of the Association. Any assets remaining after the satisfaction of any proper debts and liabilities shall be given or transferred to other organisations having similar aims and objectives.

Adoption

This modifications to the constitution was certified as “a true copy” and adopted by the Committee at a Meeting of the Friends of Linn Park on Thursday 25th March 2010. 

The signed copy is held by the Secretary


Regrettably the affair of The Log showed that often democracy fails